If you do a lot of printing at your place of business, then you probably know just how expensive printing equipment and supplies can be. If you're looking for ways to cut corners and reduce costs, give these five tips a try. In no time, you should be able to save your company a significant amount of money.
1. Print on Both Sides of the Paper
Whenever possible, remember to print on both sides of your paper. Over time, this can literally cut your paper usage in half, which can result in big savings. Plus, it's better for the environment. Although you may not want to print out things for your business partners or clients in this manner, it's the perfect solution for in-office documents.
2. Stop Buying Color Cartridges
For most in-office documents, there is really no reason to buy color cartridges. Consider cutting down on the colored ink that is used in your office; for example, you can keep it in just one or two printers for when it's needed. By using only black, your savings can be significant.
3. Refill Your Own Printer Ink
If you have never refilled the printer ink in your office yourself, you are missing out on a great opportunity to save money. You can buy refill kits at office supply stores online, and the same kit can be used for many uses. It only takes a few minutes once you get the hang of it, and most refill kits come with in-depth instructions to help you with the process. Then, you can save money every time that your printers need a refill.
4. Go Paperless
Whenever possible, consider going paperless. Don't print emails unless it's necessary; instead, store them on an online server. Consider asking your clients or business partners to communicate via email whenever possible. Not only is this good for cutting printing costs, but it's also good for the environment, and it's something that your clients are sure to understand and appreciate.
5. Hire a Managed Print Services Company
Consider hiring a managed print services company. One of these companies can help you outsource large-scale printing projects when it makes financial sense to do so and can help you find ways to cut down on printing costs. See websites like http://www.dpoe.com for more information.
These are a few of the many ways that your company can start spending less on day-to-day printing. If you start following these tips, there's a good chance that your company will save more than you realize.